Job Summary:

Perform administrative and secretarial duties in support of the Office of Access, Opportunity, and Achievement (OAOA) Director and services and activities offered through the HEOP, CSTEP, LSAMP and CSTEM programs. Assist in preparing, monitoring, and reconciling the department and program budgets. Compose and prepare letters and other confidential correspondence, assimilate data, and prepare reports. Coordinate and ensure appropriate support is provided for all programs and groups; rooms for meetings and coordinate services and support for the Ithaca Summer Institute. Maintain files and process a variety of College procedural and operational forms.

Supervision:

This position reports to the Director of the Office of Access, Opportunity, and Achievement. This position will provide day-to-day direction and guidance to the student assistants.

Essential Duties:

1. Perform administrative and secretarial duties in support of the Office of Access, Opportunity, and Achievement director to include preparing proposals, correspondence, records, and reports; track, maintain, and compile data, and prepare and analyze research. Schedule appointments and meetings for OAOA students to meet with counseling staff.

2. Assist in preparing, monitoring, and reconciling confidential department and program budgets; develop spreadsheets and databases, compile data and prepare budget scenarios; monitor and reconcile expenditures, and manage program and grant accounts. Monitor and reconcile ProCard transactions, and process EZpay transactions, purchase orders and requisitions

3. Maintain capital equipment records; order and track equipment purchased; report and track service requests for equipment malfunctions; sign requisitions for purchase of equipment and supplies as approved.

4. Provide assistance in coordinating the writing, editing, printing, and distribution of program brochures, posters, print ads, news releases, the OAOA website, and other promotional materials associated with programs and events.

5. Create and maintain databases to be used in the administration of programs, for compliance with NYS regulations, and for the preparation of departmental reports. Compile information and prepare regular or special state program reports. Track expenditures for State program budgets. Work with the Admissions and Registrar’s office to ensure student records are updated. Create and maintain department files and records, and provide necessary documents for staff member’s use.

6. Serve as a resource for students, families, staff and visitors. Assist students and staff in following College and department procedures and completing necessary College or NYS documentation. Assist in arrangements for pre-freshman summer program to include reserving rooms and meal plans, purchasing textbooks and supplies.

7. Coordinate the registration process for the Summer Institute. Serve as a resource to students, parents, and the campus community in providing information. Work with Conference and Event Services in coordinating services and facilities for the Summer Institute.

8. Participate in the hiring, training, scheduling, and supervision of student assistants.

9. Attend staff meetings and take minutes; recommend to supervisor methods for improvement of workflow and other departmental service/operational enhancements.

10. Assist in ensuring confidentiality and security of office facilities and records.

11. Other duties as assigned.

Qualifications:

High School diploma and a minimum of 2 years office experience; demonstrated proficiency in the use of various word processing, spreadsheet and database software applications; excellent attention to detail, strong organizational, interpersonal, verbal, and written communication skills; previous experience maintaining and monitoring departmental budgets and expenditures, ability to handle confidential information, prioritize projects, and meet deadlines are required. Knowledge of Internet and web-based communications, and experience working in a college or university setting is preferred.

Work Environment:

Most of the work of the incumbent is carried out within a generally accessible, safe, indoor environment. The incumbent will be required to use a personal computer and associated equipment as well as other office equipment used in the day-to-day operations. The incumbent may need to deliver various correspondences or other informational materials on campus requiring the ability to walk or drive or make other travel arrangements.

Application Instructions;

Submit resume and cover letter online.

Apply Here

Job Summary:

Assist the CSTEP team with student service delivery and programming for student participants. Serve as the CSTEP Project Coordinator to develop and implement activities, programs, and services for students eligible for the NYS Collegiate Science and Technology Entry Program (CSTEP). Assist in implementing services and activities to improve student achievement, retention, and graduation. Assist in preparation of reports for New York State and the College.

Reports to : Director

Essential Duties:

1. Work in collaboration with the Assistant Director and appropriate related STEM related advisory boards, committees, faculty/departments in identifying priority CSTEP-eligible students to increase the recruitment, enrollment, and retention of Ithaca College students pursuing registered academic programs in severe regional or statewide STEM and licensed professions shortage areas.
2. Provide one-on-one academic counseling to CSTEP participants.  Review participants’ academic progress and assist the student in creating goals for enhancing success; consult with faculty, counseling center staff, and other College staff and administrators regarding strategies for students in need of personal, professional, and/or academic support. Identify opportunities and programs for participants to receive academic, career, financial, and personal counseling. Consult with and make referrals to Tutoring Services, Student Financial Services, faculty advisors, Career Services, Student Accessibility Services, and the Office of Counseling and Psychological Services; document records of service for program students, as applicable and appropriate.
3. Assist CSTEP participants to identify and apply for experiential learning opportunities, professional development opportunities (such as conference presentations), graduate or professional school. Assist students to secure funding support for these and other academic and professional experiences.
4. Develop and implement programming for CSTEP participants such as academic workshops, personal and professional seminars, cultural events, faculty/professional mentoring activities, CSTEP Days of Service, and travel to conferences for CSTEP participants; collaborate with the Office of Inclusion, Diversity, Equity and Social Change (IDEAS), Career Services and the various schools regarding effective delivery of student development interventions.  Make all provisions for student travel.  Accompany students as warranted.
5. Collect, organize and analyze data on current CSTEP participants and program graduates.  Maintain accurate, auditable records and produce annual retention and other reports. A strong ability to meet all deadlines for the submission of all reports is required.  Consult and collaborate with Alumni Relations methods for tracking and communicating annually with program graduates.
6. Assist with planning and coordinating CSTEP summer activities for upperclassmen participating in internship or research experiences. Collaborate with the OAOA team and other offices in developing pre-first year summer programming.
7. Represent CSTEP and OAOA and student interests at on and off campus functions, which may include committee membership, program advocacy efforts, and/or collaborative events with regional CSTEP & STEP partners.
8. Identify and regularly participate in professional development activities and remain current on relevant literature related to student development and effective interventions for retention and graduation of historically underrepresented students in STEM and higher education.

Qualifications:

Bachelor’s degree with a minimum of 3 years of relevant experience, preferably in a higher education/student services environment; considerable experience working with a diverse student population in a counseling or academic advising role; knowledge and understanding of the mission, goals and objectives of higher education opportunity programs; strong written and verbal communication, organizational, and interpersonal skills; strong ability to follow guidelines and meet strict deadlines; a valid New York state driver’s license and driving record acceptable to the College are required. Experience working with state and/or federal grant reporting or other STEM grants, ability and willingness to work occasional evenings and weekend hours, and a master’s degree strongly preferred.

Work Environment:

Most of the work of the incumbent is carried out within a generally accessible, safe, indoor environment. Some work may be conducted remotely. The incumbent must be willing and able to attend student meetings, workshops, conferences, and meetings on and off campus and during and after normal business hours both in person or via video conference.

Apply Here

Job Title:

Cooperative Development Program Specialist

Department:

FAES | South Centers Piketon

The College of Food, Agricultural, and Environmental Sciences (CFAES) Center for Cooperatives seeks a collaborative, organized, and goal-oriented individual to serve as a cooperative development specialist and to contribute to the applied research, teaching, and Extension functions of the Center.

The specialist will provide technical assistance and training for new, emerging, and existing cooperative and rural businesses in areas such as cooperative formation, cooperative governance, business planning, finance, human resources, and marketing. The specialist will create, deploy, and promote new and revised technical assistance resources, such as workshops, manuals, training aids, and publications in written, audio, visual, and web-based formats. The specialist will assist with project intake, client data collection and maintenance, and collection and reporting of impacts for technical assistance projects.

The specialist will develop and teach educational programming through a variety of methods and media, including coordinating in-person and online workshops and conferences in areas such as cooperative and business development to inform development professionals, prospective and current cooperative members, and new and experienced cooperative leaders. The specialist will support signature programs such as the Appalachia Cooperates Initiative, youth cooperative programming, and other areas, which may include developing and organizing educational events, educator coordination and communication, event promotion, and other activities.

The specialist will prepare articles, proposals, reports, and educational materials related to the Center’s work. The specialist will collect and evaluate information about program reach, impact, and participant information, and help ensure compliance with university policies. The specialist will help communicate the Center’s work to a network of stakeholders internal and external to the University.

The specialist will perform duties in close collaboration with the Center’s staff as well as various partner units within and external to the College of Food, Agricultural, and Environmental Sciences, including the Center’s stakeholder advisory committee, the Mid America Cooperative Council board of directors, and rural community and economic development organizations.

Requires successful completion of a background check. Position is based in Piketon, OH, with potential flexibility for hybrid remote work. This position will include travel and may include some occasional evening and weekend work as well as overnight travel.

Required Experience – Master’s degree in business, education, communication, leadership, agriculture, social sciences, or related field or an equivalent combination of education and experience; excellent verbal, written and electronic communication skills; demonstrated coordination skills; demonstrated ability to work as a member of a team; willingness to work with diverse audiences; experience with program development and organization; experience with digital communication tools such as email tools, social media, and Zoom; organized and able to work independently.

Desired Experience – Demonstrated problem-solving, analytical, and interpersonal skills. Demonstrated success providing education, training, and technical assistance to businesses. Experience with grant proposal development and grant administration. 

Salary range: $46,100 – $50,000

40% – Technical Assistance
Provide technical assistance to new, emerging, and existing businesses with a special focus on rural and Appalachian communities. Facilitate groups in the development of their vision, mission, and business plans and complete feasibility studies, marketing plans, and business plans for cooperatives and other businesses. Provide technical assistance to groups through all phases of cooperative development. Collect and report impacts of technical assistance projects. Create, deploy, and promote new and revised technical assistance resources, such as workshops, manuals, training aids, and publications in various formats.

40% – Teaching and Education
Prepare and deliver educational programming for individuals, cooperatives, associations, and businesses to teach the cooperative business model, business development, governance, and leadership through a variety of methods and media. Plan, organize and direct workshops, seminars, short courses and counseling to train prospective and current cooperative entrepreneurs as well as new and experienced cooperative managers, employees and directors. Conduct, organize and teach educational programs at conferences, workshops, seminars, in-services and tours on the cooperative business model and rural business development, including related to signature programs such as the Appalachia Cooperates Initiative and youth cooperative programming. Activities may include developing and organizing educational events, educator coordination and communication, event promotion, and other activities.

15% – Outreach
Represent the Center for Cooperatives and the OSU South Centers to internal and external stakeholders.  Create and disseminate information and materials (including articles, proposals, reports, and educational materials related to the Center’s work) in print and web-based formats to foster rural business and cooperative development.

5% – Other duties as assigned
Duties incident to the functions described above may become a part of the specialist’s role, including completing training in, and ensuring compliance with university policies, and other activities.

Additional Information:

Location:

South Centers – Extension Office and Research Center (0727)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post offer process.

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Overview

Responsibilities

Qualifications