Overview: The CEYE is one of the longest sustaining and well-developed pipeline programs in the nation. The Center of Excellence in Youth Education (CEYE), a unit with in the Mount Sinai Health System’s Office for Diversity and Inclusion, has worked for over four decades to expose young minds from educationally and economically disadvantaged backgrounds to science and medicine through its robust education pipeline program portfolio. These program experiences take place  in the real-time learning environment of the Icahn School of Medicine Laboratories and Mount Sinai Hospital. The Center for Excellence in Youth Education (CEYE) works with a cross section of public schools, colleges, and other youth organizations throughout NYC to implement academic year and summer courses and internships that prepare underrepresented students for STEM careers. These experiences bolster student preparation and performance in science, language arts, mathematics and technology in a context where they can explore a wide spectrum of careers in medicine, research, nursing, and allied health, as well as extend their reach to college and these career fields.

Description: The CEYE Program Coordinator will be responsible for working with staff members, budgets, and procedures to ensure the implementation and success of all CEYE programs with a specific focus on the Lloyd Sherman Scholars, a two-year biomedical research program exclusive to male High School students of color. The CEYE Program Coordinator will report directly to the CEYE Program Director. The CEYE unit reports directly to the Chief Program Officer of the Mount Sinai Health System Office for Diversity and Inclusion.

Specific Roles and Responsibilities:

•Provide coordination and serve as a thought partner to the CEYE Program Director and Manager in analytical decision making on the activities and deliverables of the CEYE program portfolio.

•Participate in educational partner engagement efforts with NYC public schools and other educational programs to facilitate recruitment of and enrichment opportunities for students eligible to participate in CEYE programs.

•Serve as the implementation liaison between CEYE and its educational partners.

•Supervise the CEYE Teaching Assistant’s duty of CEYE database management and tracking.

•Assist with fiscal management duties including budget preparation, reconciliation, and reporting for grants and contracts. Be knowledgeable of the institution’s central finance system, policies and procedures to properly process financial transactions associated with CEYE programming.

•Prepare operational review reports as needed. CEYE student attendance tracking and databases and create reports as needed for course management, budget reconciliation, school reporting, and student rosters for grant applications

•Create schedules, end-of-term calendars for final assessments, oral presentations and final papers, order supplies and arrange space for all programs

•Oversee logistical planning for CEYE special events and programs.

•Oversee CEYE’s social media presence and online engagement

•Coordinate and support students through weekly communication and advisement, with a priority focus on students participating in the Lloyd Sherman Scholars Program

•Willingness to be trained in Intensive Academic Counseling, which is utilized in supporting students (formal supervision and training will be provided)

•Attend occasional student and staff conferences, which may include travel

•Support the CEYE Program Director in placing students in internships by establishing and maintaining contacts throughout the Icahn School of Medicine at Mount Sinai

•Facilitate CEYE student and parent engagement sessions

•Maintain and encourage school partnership development by drafting Memorandums of Agreements, plan and executive school-based recruitment and enrichment activities, and manage collection of student documentation necessary to participate in CEYE programming

•Provide administrative support to the rest of the CEYE Leadership

•Assist with science enrichment and interactive activities which may include anatomical dissections

•Perform other administrative duties including: triage phone calls; maintain student files; prepare and send out school-related correspondence, report cards, flyers, and application packets

Job Qualifications:

•Bachelor’s Degree at minimum; Masters preferred

•3 years relevant work experience; preferably in nonprofit with an education or youth development focus

•Experience working with complex operations, analytical decision-making, workflows, and systems; as well as designing and implementing new processes

•Strong computer literacy & experience working with Google Suite and other communication systems (Slack, Slido, Canva etc.)

•Must be proficient in Microsoft office suite

•Project management experience, alongside an ability to anticipate, prioritize, and manage multiple tasks

Additional Qualifications:

•Bilingual in Spanish a plus

•Demonstrated respect for diversity and multicultural sensitivity

•Excellent communication skills, both verbal and written

•Familiarity with social media platforms and

•Consistently maintains a positive attitude and builds strong working relationships

•Competence in computer applications related to qualitative and quantitative data entry and descriptive analysis

•Detail-oriented with superb organizational skills

•Demonstrated ability to work both independently and collaboratively

•Personal qualities of warmth, dependability, responsiveness, initiative, flexibility, knowledge, and credibility