The New York State Nurses Association is a union of 37,000 frontline nurses standing together for strength at work, our practice, safe staffing, and healthcare for all. We are New York’s largest union and professional association for registered nurses.
JOB DESCRIPTION
This position reports to the Director of Political Affairs and Public Policy and will perform administrative functions as directed by the department Director and other staff in the Political and Community Organizing Department.
RESPONSIBILITIES
• Health care and/or political/lobbying experience a plus.
• Screen calls, take clear, concise messages, transfer calls as appropriate and take call backs as necessary in a proficient and professional manner.
• Compose letters for signature from verbal instruction or brief notes.
• Correct grammar, spelling, punctuation, paragraphing and organization of letters and reports to assure accuracy. Review outgoing correspondence for completeness.
• Assist in making travel arrangements for professional staff.
• Attend meetings to take minutes when requested. Type, proof and edit handwritten notes from meetings in a timely manner.
• Obtain appropriate approval of content and format of minutes.
• Copy and distribute draft minutes to meeting attendees.
• Circulate draft minutes to Association directors and executive staff.
• Assist in keeping an up-to-date schedule of the activities of the departmental staff.
• Arrange meetings for councils and committees.
• Maintain an organized and concise filing system in a timely fashion and remove unnecessary material according to departmental guidelines.
• Review and consults with Manager, Administrative Support Services, regarding mailings and other work in which assistance may be required for timely completion
• Maintain current knowledge of overall association office policies, procedures and practices affecting all program activities.
• Accurately type, answer and/or respond to various types of letters produced by departmental program staff.
• Confirming that all members are available for meetings (via memo or telephone) and sends them written notification of that schedule.
• Making arrangements in consultation with Conference Facility Manager for room, room set-up, audio-visual needs and refreshments.
• Meet with the Director, and other Associate or Area Directors as needed, to discuss work assignments, changes in priorities, problems and plans for improved secretarial effectiveness.
• Draft responses to routine requests to expedite replies as directed by departmental staff.
• Inform departmental staff of changes in schedule.
• Mailing appropriate paperwork to attendees prior to meetings as assigned.
• Sort, organize and prepare materials to be sent to archives in accordance with Association policy and procedure.
• Notifying attendees, staff, and meeting and catering coordinator of any changes in schedule.
• Assist program staff in preparing program related materials for the NYSNA Annual Convention.
• Relieve other administrative personnel as requested.
• Schedule time off in consultation with the department Director.
• Performs all other related activities which may be required in advancing the mission, purposes and interests of the department as assigned.
HOW TO APPLY
To apply, please submit a cover letter of interest and resume to employment<at>nysna<dot>org
