ALIGN: the Alliance for a Greater New York unites labor and community for a more just and sustainable New York.
Formed by the merger of New York Jobs with Justice and Urban Agenda, ALIGN builds upon 20 years of creating good
jobs, vibrant communities, and a more accountable democracy for all New Yorkers. Successes include the “Trades and
Residents for Apprenticeship Development and Economic Success” (TRADES) project, which is creating over 300 careers
in construction for local public housing residents through New York City Public Housing Authority capital repairs;
securing one of the nation’s first municipal green buildings policies, which has eliminated over 200,000 metric tons of
harmful greenhouse gas emissions; and leading the Alliance for a Just Rebuilding that has successfully worked with the
de Blasio administration to expand the Build It Back program to rebuild hundreds of homes in Sandy-impacted
communities while hiring local for these projects. For more information about our work, visit www.alignny.org.
Position Description and Responsibilities
We seek a talented and dedicated person to join our team as Operations Manager. This position will report to the
Executive Director and be responsible for (but not limited to):
Office Management: Oversees smooth functioning of the office servicing ALIGN staff and subtenants; Leads and
supervises office processes and systems including vendor management and building and space management; Develops
benchmarks to maintain or improve overall efficiency; Develops and maintains efficient file systems with emphasis on
consistent records management; Develops and maintains general office procedures; Coordinates logistics for and records
key organizational meetings and events; Maintains office supplies; Manages office calendaring, visitor requests and visitor
desk assignments; Works with staff to address daily needs, maintain office cleanliness and organization.
Financial Management: Works closely with external accountant to manage daily financial activities including accounts
payable, expense policies, income tracking, invoicing and petty cash; Performs basic bookkeeping functions in Quickbooks;
Maintains consistent accounting records; Works with external accountant to prepare regular financial reports and bank
reconciliations; Works with accountant, lawyer, and consultants on internal control policies; Tracks subgrants and
coordinates with other nonprofits regarding collective reimbursements and invoicing.
Human Resources: Works closely with outsourced payroll and benefits provider (PEO) to manage payroll and benefits;
Establishes and tracks employee records; Provides administrative assistance in addressing personnel concerns; Creates and
implements onboarding and exit procedures; Maintains HR policies according to policy manual;
Administration & Technology: Manages the IT Consulting firm to troubleshoot technology issues; Manages and maintains
tech inventory; Provides basic tech support and database support; Administers the database (CivicCRM) to keep consistent
data on donors and stakeholders; Creates and organizes mass mailings from conception to completion; Creates and posts
website and email content for funders and stakeholders.
Special Projects: Manages special projects by Executive Director including creating request for proposals for new
outsourced vendors, assisting with the revision of the policy manual and implementing recommendations from financial
and legal consultants; Assists staff members on projects requiring administrative tasks, mailings or due diligence.
Event Planning: Coordinating annual event including working with staff to pull together guest list, book event venue and
organize and assign event logistics.
Executive Support: Provide direct administrative support to the Executive Director as needed including keeping track of
appointments on calendar, some scheduling and meeting logistical support; Records quarterly board meetings and helps to
implement Board resolutions.
Qualifications:
• At least four years of experience in non-profit sector or job areas similar to those outlined above
• Demonstrate initiative and work as a team player
• Handle detailed, complex tasks and problems and make rapid decisions regarding management and development issues
• Ability to manage multiple tasks in a deadline-driven office
• Exceptional written and verbal communication skills
• Self-directed, detail-oriented, able to handle multiple projects and responsibilities, proven problem-solving skills
• Proficiency with Microsoft Office Suite and experience using database systems for fundraising. Experience using
CiviCRM a plus
• Commitment to our organizations’ mission, broader social and economic justice movement, and understanding of how
race, class, gender, and other equity issues are part of the work
Application Process:
Operations Manager is a full-time position with full-time position with generous salary and benefits package depending on experience. Please send cover letter, resume, and three professional references to employment<at>alignny<dot>org with “Operations Manager” in the subject line of the email.
ALIGN is an Equal Opportunity Employer. People of color, women, and LGBTQ persons are strongly encouraged to apply.
