School of Labor and Urban Studies Seeks Administrative Coordinator – Academic Programs (NYC)

POSITION DETAILS

The CUNY School of Labor and Urban Studies (SLU) was established by CUNY’s Board of Trustees as the University’s seventh professional and honors college in June 2017. The mission of the  School is to: offer undergraduate and graduate programs to labor and urban studies to working adults and traditional-age students; expand educational opportunities working adults while meeting the workforce development needs of the City and State; and  serve the labor and broader community by conducting research, offering leadership development programs, hosting forums and national conferences, and publishing articles, books, and a national labor journal to promote debate on issues critical to labor and working-class communities.

Reporting to the Academic Director of Urban Studies, the position will also provide administrative support to the Academic Director of Labor Studies. The Administrative Coordinator will assist the academic directors in the administration of program functions, procedures, records, and communications.

In addition to the CUNY Title Overview, typical duties may include, but are not limited to the following:

– Reviews and prepares written correspondence.
– Manages communication between the academic directors and faculty.
– Serves as a liaison between the academic directors and staff at the Murphy Institute and other CUNY units.
– Provides administrative support for faculty meetings, faculty committees (e.g. admissions committee, curriculum committee, etc.), and special projects or events.
– Assists academic directors in the development and implementation of course schedules.
– Assists with recruitment and appointment of adjunct instructors.
– Coordinates the on-boarding of new adjunct instructors, full-time faculty, and consortial faculty.
– Organizes and maintains program files, including course syllabi, student evaluations and peer observations.
– Prepares and tracks faculty Workload in CUNYfirst, Multiple Position Reports, materials for Peer Observations, and materials for reappointment, promotion, tenure and personnel actions.
– Provides support for ongoing assessment activities and assists with and creating reports.

 

QUALIFICATIONS

 

Bachelor’s Degree required.

Preferred Qualifications
– Higher education administrative experience.
– Ability to apply a sound knowledge of best practices related management of records, including preservation and protection (familiarity with FERPA guidelines).
– Research and writing skills.
– High degree of professionalism and personal integrity to maintain confidentiality.
– Ability to work effectively and collaboratively in a team setting with diverse staff of all levels.
– Detail oriented, self-directed, motivated, and proactive.
– Experience with MS Access, Adobe Acrobat (create PDF forms and templates), MS Word, MS Excel (charts & graphs), and MS Outlook.
– Experience with CUNY information technology, especially CUNYFirst (PeopleSoft).

 

CUNY TITLE OVERVIEW

 

Supports projects, initiatives, and activities that impact an academic or administrative department.

– Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

– Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

– Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

– Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

– Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

– Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

– May supervise office staff and student workers.

– Performs related duties as assigned.

Job Title Name:  Administrative Coordinator

 

CUNY TITLE

 

Assistant to HEO

 

FLSA

 

Non-exempt

 

COMPENSATION AND BENEFITS

 

Salary commensurate with education and experience.

CUNY’s benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development.  We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off.  Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

 

HOW TO APPLY

 

For full consideration, submit a position focused cover letter and résumé with your online application. Your cover letter should clearly explain how your experience and credentials fulfill the duties and qualifications outlined.

APPLY HERE

 

CLOSING DATE

 

September 13, 2018

 

JOB SEARCH CATEGORY

 

CUNY Job Posting: Managerial/Professional

 

EQUAL EMPLOYMENT OPPORTUNITY

 

CUNY encourages people with disabilities, minorities, veterans and women to apply.  At CUNY, Italian Americans are also included among our protected groups.  Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.